Skip to content
SITECH

An Automat-PDF tool

Send each employee their own payslip by email

« Send each employee their own payslip »

One PDF per employee, named, protected by their own password and sent to the right address: in a few minutes instead of several hours by hand.

Download for free All the tools

Windows 10 and 11 · 4.5 MB · no administrator rights

Séparer par personne: saved settings, step 1 with the 9-page Bulletins octobre PDF, step 2 with the staff list of 6 people.

The situation

Every month-end, the payroll software produces a single PDF with every employee's payslip. Then, for each person, their pages have to be found, saved as a file in their name, protected, and sent to the right address. By hand this takes hours, and one mistake is enough for an employee to receive a colleague's payslip: that is a personal data leak.

The solution

Séparer par personne (Split by person) does the whole job in 5 numbered steps, checks anything doubtful by itself, and lets you review before creating and sending.

Step by step

  1. The PDF to split

    Drag the payslips PDF into the window. Automat-PDF reads the text of each page.

    Séparer par personne: saved settings, step 1 with the 9-page Bulletins octobre PDF, step 2 with the staff list of 6 people.

  2. The people

    Drag in the staff list (Excel or CSV, one row per person). Automat-PDF links each piece of information to the right column and checks the list: duplicates, malformed email addresses, empty cells.

    Séparer par personne: saved settings, step 1 with the 9-page Bulletins octobre PDF, step 2 with the staff list of 6 people. Table of the columns used (Matricule, NOM, Prénom), data check with no anomaly and preview of the staff list.

  3. The files to create

    Each file name comes from the list (“Bulletin NKOULOU MBARGA Jean-Baptiste.pdf”): add a column in one click and an example is shown. Turn on protection, then choose the password column, such as the date of birth.

    Step 3 with the pattern “Bulletin {{NOM}} {{Prénom}}”, the columns to add in one click, the example name, protection turned on and the Date de naissance column.

  4. Check, then create

    The table shows each file, its pages and the status of its password. Doubtful pages are flagged. Click Créer les fichiers… (Create the files…).

    Check table: six named payslips, their pages and “défini” (set) for each password, then the alert about one page to check. “7 fichiers créés” box with the folder Bulletins octobre - par personne and the Ouvrir le dossier button.

  5. Send by email (optional)

    Write the subject and the message once (“Bonjour {{Prénom}}, …”). First send a test to your own address, then the bulk send, after confirmation. Through Gmail, Yahoo, your organisation's mail service, or Outlook.

    Step 5 with the recipient {{E-mail}}, the subject “Votre bulletin de paie d'octobre 2026”, the message “Bonjour {{Prénom}}” and the choice between Ma messagerie and Outlook. Sending area: 5 messages ready, one payslip without an address flagged, address field for a test, the Envoyer l'essai and Envoyer 5 e-mails buttons, with the reason “Réglez d'abord votre messagerie”. Messagerie window with a Gmail address, the server smtp.gmail.com, port 587, STARTTLS encryption and a tip about the app password.

The result. A folder with one PDF per person, named and protected by their password, sent to the right address if you wish. The following month, Réglages enregistrés (Saved settings) brings everything back in one click.

The checks

  • A page is only assigned to a person if their staff number (or name) and another of their details appear on the page.
  • Doubtful pages (summary, page with no identifier) are sent to no one: they are gathered in “_Pages à vérifier.pdf”.
  • The file's password does not travel with it: it is not put in the message.
  • Nothing is sent without confirmation; files with no address are flagged.
  • The mailbox password is kept by Windows, never in a file.

Good to know

  • Works for any document where each page concerns an identifiable person: payslips, certificates, statements, notices…
  • Without a list, Automat-PDF can rely on a marker printed on each page (“Matricule :”, the staff number).
  • The PDF must contain text (as PDFs produced by payroll software do): a scanned PDF without text recognition can only be split by number of pages.
  • Gmail and Yahoo require an “app password”; with Microsoft 365, sending through Outlook (classic version) is often simplest.

Screenshots of version 0.2.0, taken in the real application (in French); the names, amounts and addresses they show are fictitious.

Automat-PDF does this on your computer

Free, no subscription, no advertising, no Internet needed. Windows 10 and 11.

Download for free How to install it

Other Automat-PDF tools

All the tools →

Do you know someone this software would help?

Send them the link: Automat-PDF is free, and all they need is Windows 10 or 11.

Share this page

A question about Automat-PDF?

Email us, call us or message us on WhatsApp: we will answer you.

Message us on WhatsApp +242 06 853 26 77 dev@sitech-global.com